Office Administrator part-time. (permanent position)

20 hours per week. Monday to Friday - 1:30 pm to 5:30 pm

Please fill in the form below

If you have any questions or problems with the application form please contact mail@bishops.shoes

Please read the Job description at the bottom of the age

Name

First Name

Last Name

Address & Postcode

Phone Number

National Insurance Number

When are you available to start work

If you are not available to start work immediately when are you able to start work?

Please give details of cash handling (if any) in previous jobs.

What Microsoft packages are you familiar with?

Do you have any experience of an online accounts system? eg Xero or Sage

If yes please give details

Do you have an experience of using social media in a business environment?

If yes please give details

Do you have any experience of an EPOS system or online retail platform? eg Shopify

If yes please give details

Have you ever been convicted of a criminal offence which is not ‘spent’ under the provisions of the Rehabilitation of Offenders (NI) Order 1978 ?

I wish to be considered for the above position at Bishops Coleraine and hereby consent to Bishops Footwear processing the data supplied above for the purposes of recruitment and selection. Bishops Footwear may contact me regarding my application.

I agree

I do not agree

Job Description

Job Post Title – Office Administrator (part-time)

Responsible to - Office Manager and Office Supervisor

Days / Hours per week - Monday to Friday 1:30 pm to 5:30 pm

5 days (20 hours) per week

(plus up to a maximum of 6 Saturdays a year for holiday cover)

Essential Criteria

Numerical accuracy and attention to detail – ability to handle and reconcile cash without errors.
Trustworthiness and integrity – reliability in handling confidential and financial information.
IT and administrative skills – ability to use spreadsheets, email and word processing software.

Beneficial Criteria

Experience of cash handling in previous employment.
Previous experience with Xero online accounts system or similar eg Sage.
Previous experience with the Top to Toe epos software system or similar retail stock management software or online retailing platforms such as Shopify
Previous experience with social media accounts for business.

Duties and responsibilities

Office Tasks

Answering phones, taking account payments, processing online sales,sending emails etc
Provide cover in the office during office holidays and unexpected absences
End of day process - change tills, make up lodgement, complete day sheet
Create product cards & enter copy orders onto the epos system.
Enter account charges & returns onto the online accounts system
Balance tills
Administer mailing list sign ups, old credit notes & gift vouchers etc

Stock Control

Unload and unpack shipments of products
Pricing / barcoding items coming into the business.
Checking quantities are correct and claiming for goods which are incorrect
Movement of items into correct stock areas
Assisting with claims for faulty products
Inspect shipments for damage and correct quantities
Report damages or shortages to the appropriate person
Match delivery documents to their invoices
Stocktaking

Web site and social media assistance

Assisting with social media posts on facebook and instagram
Assisting with administering online and telephone orders
Administration work with the Top To Toe and Web platform for sales and stock management

Days / hours per week

Monday to Friday 1:30 pm to 5:30 pm. 5 days (20 hours) per week.
To help with holiday cover we would ask that cover would be provided for a maximum of 6 Saturdays a year, swapping one day during the week (Monday to Friday) for a Saturday.